What is the purpose of this document?

Developer Society Limited is committed to protecting the privacy and security of your personal information. This privacy notice describes how we collect and use personal information about you during and after your web based relationship with us, in accordance with the General Data Protection Regulation (GDPR).
It applies to everyone.

• Developer Society Limited is a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection legislation to notify you of the information contained in this privacy notice.
• This notice applies to current and former members of the public using this site. This notice does not form part of any contract with you. We may update this notice at any time.
• It is important that you read this notice, together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal information about you, so that you are aware of how and why we are using such information.

Data protection principles

• We will comply with data protection law. This says that the personal information we hold about you must be:

1. Used lawfully, fairly and in a transparent way.
2. Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
3. Relevant to the purposes we have told you about and limited only to those purposes.
4. Accurate and kept up to date.
5. Kept only as long as necessary for the purposes we have told you about.
6. Kept securely.

The kind of information we hold about you

• We will collect, store, and use the following categories of personal information about you:
• Name
• Email Address
• Organisation
• IP Address
• Any files you upload into this tool.
• Usage information of how the tool is used.

How is your personal information collected?

• We collect personal information about everyone through use of this website and it’s forms.

How we will use information about you

We will only use your personal information when the law allows us to. Most commonly, we will use your personal information in the following circumstances:

1. Where we need to perform a contract we have entered into with you.[*]
2. Where we need to comply with a legal obligation.[**]
3. Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.[***]
4. Where you have given a freely given, specific, informed and unambiguous consent to the processing of your personal information for one or more specific purposes.[****]

We may also use your personal information in the following situations, which are likely to be rare:

1. Where we need to protect your interests (or someone else’s interests). [*****]
2. Where it is needed in the public interest or for official purposes. [******]

Situations in which we will use your personal information

• With reference to the asterisks set out in the list above, we have indicated by asterisks the purpose or purposes for which we are processing or will process your personal information, as well as indicating which categories of data are involved.

1. Responding to your contact form****
2. Storing your information to update you on the development of third sector tools****
3. Processing anonymised statistical analysis of the traffic on this website, for the purpose of ensuring stability and availability of the services we offer to contracted clients**

• Some of the above grounds for processing will overlap and there may be several grounds which justify our use of your personal information.

If you fail to provide personal information

• If you fail to provide certain information when requested, we may not be able to contact you.

Change of purpose

• We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
• Please note that we may process your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

Do we need your consent?

• We may approach you for your written consent to allow us to process certain particularly sensitive personal data. If we do so, we will provide you with full details of the information that we would like and the reason we need it, so that you can carefully consider whether you wish to consent. You should be aware that, in accordance with our written policy document, there are circumstances permitted by law where we may use particularly sensitive personal data without you consent.

Automated decision-making

Automated decision-making takes place when an electronic system uses personal information to make a decision without human intervention. We are allowed to use automated decision-making in the following circumstances:

1. Where we have notified you of the decision and given you 21 days to request a reconsideration.
2. Where it is necessary to perform a contract with you and appropriate measures are in place to safeguard your rights.
3. In limited circumstances, with your explicit written consent and where appropriate measures are in place to safeguard your rights.

• If we make an automated decision on the basis of any particularly sensitive personal information, we must have either your explicit written consent or it must be justified in the public interest, and we must also put in place appropriate measures to safeguard your rights

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making, unless we have a lawful basis for doing so and we have notified you.

We do not envisage that any decisions will be taken about you using automated means, however we will notify you in writing if this position changes.

Data sharing

We may have to share your data with third parties, including third-party service providers and other entities in the group.

We require third parties to respect the security of your data and to treat it in accordance with the law.

We may transfer your personal information outside the EU.

• If we do, you can expect a similar degree of protection in respect of your personal information.

Why might you share my personal information with third parties?

• We will share your personal information with third parties where required by law, where it is necessary to administer the online relationship with you or where we have another legitimate interest in doing so.

Which third-party service providers process my personal information?

• “Third parties” includes third-party service providers (including contractors and designated agents) and other entities within our group. The following third-party service providers process personal information about you for the following purposes: storage of your information, communicating with you, processing your communications and requests.

How secure is my information with third-party service providers and other entities in our group?

• All our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.

When might you share my personal information with other entities in the group?

We may share your personal information with other third parties, for example in the context of needing to share your personal information with a regulator or to otherwise comply with the law.

Data security

We have put in place measures to protect the security of your information. Details of these measures are available upon request. Third parties will only process your personal information on our instructions and where they have agreed to treat the information confidentially and to keep it secure.

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality. Details of these measures may be obtained from our Data Protection Officer.

• We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

Data retention

How long will you use my information for?

• We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Details of retention periods for different aspects of your personal information are available in our retention policy which is available from our Data Protection Officer. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
• In some circumstances we may anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you. We will retain and securely destroy your personal information in accordance with our data retention policy and/or applicable laws and regulations.

Rights of access, correction, erasure, and restriction

Your duty to inform us of changes

• It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your working relationship with us.

Your rights in connection with personal information

• Under certain circumstances, by law you have the right to:
• Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
• Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
• Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
• Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
• Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
• Request the transfer of your personal information to another party.
• If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact data@dev.ngo in writing.

No fee usually required

• You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

What we may need from you

• We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.

Right to withdraw consent

• In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact data@dev.ngo. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.

Data protection officer

• We have appointed a data protection officer (DPO) to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal information, please contact the DPO. You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.

Changes to this privacy notice

• We reserve the right to update this privacy notice at any time, and we will provide you with a new privacy notice when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information.

If you have any questions about this privacy notice, please contact data@dev.ngo.

Terms & Conditions

Using this website

• We have designed our website so that visitors have a helpful and informative experience. We welcome all visitors to our website, but we do ask that you read these terms of use and comply with them whenever you visit. By using our website you agree to these terms.

We also have two other documents containing important information which applies to your use of our website:

• Our Privacy Policy, which tells you how we process any personal data we collect from you.
• We are the Developer Society, 422 The Green House, The Custard Factory, Gibb Street, Birmingham, B9 4DP and we own and operate www.dev.ngo.

Changes to these terms

• We may change these terms at any time and the most up to date version will be available on our website.

Changes to our website

• We will update our website and its content from time to time and we do not always tell users before doing so.

Access to our website

• Access to our home page and all information on our website is available to all users. Due to the nature of technology and the internet, we cannot promise that our website or any content on it will always be available or be uninterrupted. We are not obliged to fix or support our website. Your access to our website is permitted on a temporary basis and we may, withdraw all or any part of our website without telling you first and for any reason. We will not be liable to you if our website is unavailable at any time. You are responsible for your own internet access and making sure that any person who accesses our website through your internet connection complies with these terms.

Content on our website

• We own (or licence) the copyright and other rights in our website and in the material which we published on it. All such rights are reserved. You must not use any part of the content on our website for commercial purposes without our written permission. If you print off, copy or download any part of our website in breach of these terms of use, your right to use our website will end immediately and you must return or destroy any copies of the materials you have made if requested.

Accuracy of website content

• The content on our website is provided for general information purposes only. It is not intended to be advice on which you should rely. You must obtain your own advice before taking (or not taking) any action based on information you have read on our website. Although we make reasonable efforts to update the information on our website, we make no guarantee (whether expressed or implied) that the content on our website is accurate or up-to-date.

Our liability

• We do not exclude any liability that English Law does not permitted us to exclude. Where we are permitted by law, we exclude all conditions, warranties, representations or other terms which may apply to our website or any content on it, whether expressed or implied. We will not be liable to any user for any loss or damage if you are unable to use our website or if you rely on any content displayed on our website.
• We will not be liable for any loss or damage caused by a virus or other technologically harmful material that may infect your computer equipment or programs due to your use of our website or to your downloading of any content on it, or on any website linked to it. We assume no responsibility for the content of websites linked on our website. We will not be liable for any loss or damage that may arise if you use them.

Viruses

• Whilst we take reasonable steps to ensure that our website is reliable and provides a fast service, we do not guarantee that our website will free from bugs or viruses. You are responsible for using your own virus protection software. You must not misuse our website by knowingly introducing any material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to our website, the server on which our website is stored or any server, computer or database connected to our website. You must not attack our website via a denial-of-service attack or a distributed denial-of service attack. To do so could be a criminal offence under the Computer Misuse Act 1990 and we will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities to help identify you.

Links to our website

• You may link to our home page if you do so in a way that is fair and legal and does not damage our reputation or take advantage of it. You must not establish a link in such a way as to suggest any form of association, approval or endorsement from us. We may remove any links to our website that we do not consider to be suitable for any reason.

Links to other websites

• If we provide links to other websites these links are for information only and we have no control over the contents of those websites or resources on the third party websites.

Stop using our website

• If at any time you do not feel that you can agree to our terms or you are not happy with our website, you must stop using it. We may end your use of our website if you fail to use the it in the way it was intended, or ways in which are not compliant with our terms, against the spirit or intent of our website or to breach any law or regulation. If we do end your use of our website, we will tell you and you must immediately stop using it. We will not offer you compensation for any losses at the time we end your use of the website.

What law applies?

• These terms of use are governed by English law and this means that the courts of England and Wales have exclusive jurisdiction.